Starting December 2, 2024, Spain’s Real Decreto 933/2021 imposes new obligations on businesses and individuals managing tourist accommodations or vehicle rentals. This update aims to enhance public safety by creating a centralized registry for guest and rental data. As a property manager overseeing short-term rentals, here’s what you need to know to stay compliant.

Who Is Affected?

The law applies to anyone managing:

• Hotels, hostels, pensions, rural homes, and campsites.

• Apartments listed on platforms like Airbnb or Booking.

• Agencies handling vehicle rentals without drivers.

What Information Must Be Collected?

For Guest Accommodations:

You are required to gather and report:

• Personal Data:

• Full name, gender, and nationality.

• Date of birth.

• Type and number of identification document (passport, ID, etc.).

• Full residential address (street, city, country).

• Contact information: phone number(s) and email address.

• Relationship to minors in the group (if applicable).

• Booking Details:

• Check-in and check-out dates and times.

• Payment details: type of payment, card details, and transaction reference.

For Vehicle Rentals (if applicable):

• Driver Information:

• Full name, gender, nationality.

• Date of birth and identification details.

• Contact information.

• Vehicle Details:

• License plate, model, and color.

• Mileage at rental start and end.

• Rental Transaction Details:

• Contract reference number.

• Rental start and end dates.

• Payment method and details.

Why Is This Important?

The Spanish Ministry of the Interior emphasizes that this measure will assist in preventing serious crimes and terrorist activities. However, the hospitality sector has raised concerns about increased administrative burdens and potential privacy risks.

Compliance Tips for Property Managers

1. Update Your Systems: Ensure your booking software can securely capture and store the required data.

2. Train Your Team: Familiarize staff with the new regulations and emphasize data protection.

3. Protect Guest Privacy: Adhere to GDPR guidelines by securing sensitive information.

4. Partner with Experts: Consider outsourcing compliance tasks to professionals or agencies specialized in short-term rental management.

How Can We Help?

Navigating regulatory changes can be daunting. Our team specializes in administrative and tax services for property managers and digital entrepreneurs. We can help you integrate these requirements seamlessly into your operations while ensuring compliance with Spain’s legal framework.

For more information or personalized assistance, don’t hesitate to contact us!